Current Board Minutes

PENDING APPROVAL

TEXAS CITY MANAGEMENT ASSOCIATION BOARD OF DIRECTORS MEETING
THURSDAY, JUNE 22, 2017
HYATT REGENCY AUSTIN, 208 BARTON SPRINGS ROAD, AUSTIN

Those in attendance were: TCMA Board members: President Paulette Hartman, Assistant City Manager, North Richland Hills; President-Elect David Harris, City Administrator, Balcones Heights; Vice President Chris Coffman, City Manager, Granbury; TML Board Representative Michael Ross, Assistant City Manager, Granbury; Immediate Past President Julie Couch, Town Manager, Fairview; Region 1 Director Randy Criswell, City Manager, Canyon; Region 2 Director
Michael Marrero, Deputy City Manager, Odessa; Region 3 Director Robert Hanna, City Manager, Abilene; Region 4 Director Paul Stevens, City Manager, Waxahachie; Region 5 Director
John Whitson, City Manager, Texarkana; Region 7 Director, Jack Harper, Assistant City Manager, Waco; Region 9 Director Randy Wright, City Manager, Portland; Region 10 Director Joe Vera, Assistant City Manager, McAllen; and Director-at-Large Kenneth Williams, City Manager, Buda; Assistants’ Representative, Jason Garza, Assistant to the Assistant City Manager, Austin

Guests: Ethics Chair Nick Finan, Executive Director Management Services/City Secretary, Texas City; TCMA Senior Advisor Linda Barton; TML Assistant Director of Legislative Services Monty Wynn; TML Multistate IEBP Executive Director Susan Smith; TML Multistate IEBP Marketing Manager Brett Bowers; TML IRP Executive Director Jeff Thompson; TML IRP Deputy Executive Director Bob Haynes; TMRS Senior Regional Manager of City Services David Rodriguez; and Greg Vick, City Manager, Watauga

TML Staff: Kim Pendergraft

President Paulette Hartman called the meeting to order at 3:00 p.m. and welcomed the TCMA Board members and guests.

On a motion by Julie Couch and a second by David Harris, the Board approved the absence of Region 6 Director Kyle Jung, City Manager, Manvel; and Region 8 Director Erik Walsh, Deputy City Manager, San Antonio.

REGIONAL DIRECTOR REPORTS
Regional representatives updated the Board concerning regional activities and openings.

PRESIDENT’S REPORT
Paulette provided a brief report on her year as TCMA President.

MEETING MINUTES
On a motion by Julie Couch and a second by Jack Harper, the Board approved the April 28, 2017, TCMA Board meeting minutes as presented.

LIFE MEMBERSHIP
On a motion by Randy Criswell and a second by Joe Vera, the Board approved Life Membership for Nan Stanford and Bryan Easum.

RECEIVE REPORTS FROM TCMA COMMITTEES AND TASK FORCES
David Harris, Professional Development Chair, reported that $97,000 in sponsorships was raised for the Annual Conference.

Chris Coffman, Membership Committee Chair, reported that the Committee awarded two Tom Muehlenbeck Scholarships; five TCMA Annual Conference New Professional Scholarships; and four TCMA Annual Conference Professional Scholarships. The 2017-2018 Committee will review the Ethics Committee feedback on privately funded scholarships.

The Nominating Committee has not met since the last Board meeting. The TCMA membership will vote on a TCMA Constitutional change at the Annual Business Meeting.

Nick Finan, Ethics Chair, provided an update. On a motion by Chris Coffman and a second by David Harris, the Board approved the release of each advanced online ethics course as they are completed.

Michael Ross, Advocacy Chair, reported that the Committee has not met since the last Board meeting. The Committee will work with a new task force to develop a public message and campaign for ethical professional city management.

The Emerging Leaders Task Force has not met since the last Board meeting.

SENIOR ADVISOR REPORT
Linda Barton reported that she and Bob Livingston continue to contact members, provide assistance, and visit regions with Paulette. An application for A.C. Gonzalez is being reviewed by ICMA. Additional senior advisors are needed.

RECEIVE REPORT ON ASSISTANTS-RELATED ISSUES
Jason Garza provided an update on statewide activities of the assistants’ organizations.

RECEIVE REPORT ON TML-RELATED ISSUES
Monty Wynn, TML Assistant Director of Legislative Services, provided a legislative update.

REPORTS FROM THE TML RISK POOLS
Susan Smith, Executive Director; and Brett Bowers, Marketing Manager, TML MultiState IEBP, updated the Board about recent activities. Jeff Thompson, Executive Director, TML IRP, updated the Board about recent TML IRP activities.

REPORT FROM TMRS
David Rodriguez, Senior Regional Manager, Texas Municipal Retirement System (TMRS); and Greg Vick, City Manager, Watauga, updated the Board about recent TMRS activities.

RECEIVED REPORT ON ICMA-RELATED ISSUES
Bert Lumbreras, ICMA Mountain Plains Vice President and Assistant City Manager, Austin, updated the Board about ICMA activities.

FINANCIAL REPORT
Kim Pendergraft presented the financial report.

OLD/NEW BUSINESS
On a motion by Chris Coffman and a second by Michael Marrero, the Board approved the 2017-2018 Budget with an amendment to include $2,000 to fund an additional senior advisor and increase the public relations campaign to $50,000.

Future Board meetings:
August 25, 2017, Austin
January 26, 2018, Austin
April 20, 2018, Balcones Heights
June 21, 2018, Moody Gardens, Galveston (in conjunction with the TCMA Annual Conference)

With no other business, the meeting was adjourned at 4:45 p.m.