Questions & Answers

Question:
Can our City host the TCMA Annual Conference at our convention center?

Answer:
Yes.

Question:
Can the hotel be a separate facility from a convention center?

Answer:
Yes. However, please refer to the bid packet on preference.

Question:
What is the estimated number of attendees for a guest/youth event?

Answer:
This varies based on location. It would be helpful to plan for 75.

Question:
What is an example of a guest/youth event?

Answer:
A trip to the Lady Bird Johnson Wildflower Center and day trip to the Brownsville Zoo. On both occasions, the City provided transportation.

Question:
What is the estimated number of attendees and time frame of the Friday Night Social?

Answer:
300+ attendees. The Friday Night Social is typically from 6:30-9:30 p.m.

Question:
Does the Friday Night Social include a full dinner?

Answer:
Yes. It is typically informal and buffet style.

Question:
What is the estimated number of attendees to the golf tournament?

Answer:
This event is coordinated by the golf sponsor. Approximately 100 play.

Question:
Is the City responsible for transportation to/from the golf tournament?

Answer:
Typically, individuals provide their own transportation.

Question:
Is the conference location for the gulf cities selection predetermined and exclusive only to Galveston and South Padre Island making all other gulf cities ineligible?

Answer:
The TCMA Board has approved South Padre Island and Galveston as the Gulf venues.

Question:
Can you provide a preferred hotel rate?

Answer:
TCMA is not requesting a specific rate for sleeping rooms. Please keep in mind that local government officials have limited budgets.

Question:
The 2023 TCMA Annual Conference RFP mentions the host city will coordinate the golf tournament. Can you please elaborate on what the host cities responsibilities would be for this event? Is the city responsible for covering the cost of transportation to and from this event?

Answer:
The host city will work with a designated TCMA member to secure the location of the golf tournament. Historically, individuals are responsible for transportation to an from the event.