TCMA Board Positions

Job Descriptions

Background:

The Texas City Management Association (TCMA) Executive Committee is comprised of the president, president-elect, vice president, TML Board representative, and immediate past president. Article XIII of the TCMA constitution grants the TCMA Executive Committee the “… authority to act for the Board of Directors at intervals between meetings of the Board provided all actions taken by the Executive Committee shall be reviewed by the Board at its next meeting.” In addition to the duties assigned as officers of TCMA, the members of the TCMA Executive Committee also serve as the Board of Directors of the Texas Foundation for Local Government (TFLG).

Members of the TCMA Executive Committee are encouraged to attend regional meetings of TCMA. To facilitate this, the TCMA Board has included funding in the current year’s budget to reimburse reasonable travel expenses associated with attendance of regional meetings (other than the member’s own region).

Annually during the budget process, the TCMA Board reviews the goals of the current strategic plan to ensure adequate funding is available to address these priorities. It is the responsibility of the TCMA Board members to ensure these goals are addressed at region, committee, and Board meetings. A final report is compiled at the conclusion of the fiscal year indicating how each goal has been addressed. TCMA Board members are encouraged to provide input that can be used in the development of this final report.

President
TCMA duties:
The president shall chair the TCMA Board. The president assigns the vice chair of each of the standing committees. The president may appoint additional task forces as he/she deems advisable. The creation of said task forces shall be subject to the approval of the TCMA Board, and the term of these ad-hoc task forces will end at the conclusion of the current president’s term, unless extended by a vote of the TCMA Board. The president shall be an ex officio member of all TCMA committees and task forces. On behalf of TCMA, the president shall be the association’s spokesperson to the media and the official liaison to the International City/County Management Association (ICMA). In order to more efficiently utilize the TML staff, directions for staff actions will be coordinated through the TCMA president. The term of office for the president shall be one year.

Foundation Board duties:
The TCMA president shall serve as the Foundation president and shall preside at all meetings of the Foundation Board. The president shall be an ex officio member of all committees of the Foundation.

President-Elect
TCMA duties:
The president-elect shall preside in the absence of the president, chair the TCMA Professional Development Committee, coordinate the development and implementation of the TCMA Educational Plan, chair the TCMA Budget and Planning Committee (comprised solely of the TCMA Executive Committee), and perform special projects as requested by the TCMA president. The president-elect will lead the annual TCMA Board orientation and sign the TCMA/TML services agreement. The term of office for the president-elect shall be one year.

Foundation Board duties:
The TCMA president-elect shall serve as the Foundation vice president, attend all meetings of the TFLG Board, and, in the absence of the TFLG president, perform the duties and have the authority and exercise the powers of the president, and shall perform such other duties and have such authority as the Board may from time to time prescribe or as the president may from time to time delegate.

Vice President
TCMA duties:
The vice president shall serve as the chair of the TCMA Membership Committee and perform special projects as requested by the TCMA president. The term of office for the vice president shall be one year.

Foundation Board duties:
The TCMA vice president shall serve as the TFLG secretary/treasurer and shall attend all meetings of the TFLG Board.

Department Director (TML Board Representative)
TCMA duties:
The department director (TML Board representative) shall serve as the Association’s representative on the TML Board, chair the TCMA Advocacy Committee (Legislative), and perform special projects as requested by the TCMA president. The term of office for the department director (TML Board representative) shall be two (2) years, commencing at the conclusion of the TML Annual Conference in even-numbered years.

Foundation Board duties:
The TCMA department director (TML Board representative) shall attend all meetings of the TFLG Board and shall serve as a TFLG Board member.

Immediate Past President
TCMA duties:
The immediate past president shall chair the TCMA Nominating Committee, provide support and input into board activities, and perform special projects as requested by the TCMA president. The term of office for the immediate past president shall be one year.

Foundation Board duties:
The TCMA immediate past president shall attend all meetings of the TFLG Board and shall serve as a TFLG Board member.

TCMA Regional Directors
TCMA duties:
The TCMA regional directors provide support and input into Board activities, serve as vice chairs and volunteers on TCMA committees and task forces, serve as their region’s representative on the TCMA Board, assist the TCMA region president in appointing regional volunteers to TCMA committees, ensure that the TML staff is informed of regional meetings and scheduled training, job openings, new members, and perform special projects as requested by the TCMA president. The term of office for the regional directors shall be two years.

Director-At-Large
TCMA duties:
The TCMA Director-at-Large provides support and input into Board activities; serves on TCMA committees and task force; works with the TCMA staff to maintain contact with and facilitate assistance to in-transition members, including reviewing and updating the in-transition list; and performs special projects as requested by the TCMA president. The term of office for the director-at-large shall be two years.

Representative of the Statewide Assistant Organizations

TCMA duties:
The TCMA representative of the assistant organizations provides support and input into Board activities, serves on TCMA committees and task forces, ensures that the TML staff is informed of statewide assistant organizations meetings, activities, and scheduled training, job openings, new members, serves as the statewide assistant organizations representative on the TCMA Board, and performs special projects as requested by the TCMA president. The term of office for the TCMA representative of the assistant organizations shall be one year.