Professional Development Committee Current Minutes

TCMA Professional Development Committee
Hilton Garden Inn
South Padre Island
August 13-14, 2015

Members participating in the committee meeting included:  Chair Karen Daly, City Manager, Hutto; Vice Chair Stephanie Russell, Administrative Services Manager, Dickinson; Chris Sharp, Assistant City Manager, Canyon; Courtney Sharp, City Manager, Midland; Bill Funderburk,City Administrator, Hamilton; Chris Hillman, City Manager, Irving; Wendy Ellis, City Manager, Palestine; Ron Cox, Municipal Consultant, Ron Cox Consulting; Scott Sellers, City Manager, Kyle; Charmelle Garrett, City Manager, Victoria; Ruth Osuna, Assistant City Manager, Brownsville;Ben Brezina, Assistant to the City Manager, Frisco; Mario Canizares, Deputy City Manager, Coppell; Shawn Cox, Assistant to the City Manager, Bellaire; Rickey Jorgensen, City Manager, Giddings; Rick Menchaca, Vice President and Investment Banker, BOSC, Inc.; Pat Riley, Director of Pubic Works, Willis; Leigh Wallace, Corporate Budget Manager, Austin; and Adam Wilbourn, Assistant to the Town Manager, Fairview

Representatives from TCMA Region 10: Bill DiLibero, City Manager, South Padre Island; Darla Jones, Assistant City Manager, South Padre Island; Joe Vera, Assistant City Manager, McAllen; Michelle Leftwich, Assistant City Manager, McAllen; Arnold Perez, Organizational Development Manager, Brownsville

TML staff: Kim Pendergraft

Karen Daly called the meeting to order at 9:00 a.m. and thanked the members for participating.

Karen provided an overview of Committee responsibilities and covered the TCMA Operational Plan and Strategic Plan.

Committee members volunteered to coordinate speakers for the William “King” Cole 1 and 2 sessions. Upon confirmation, notice should be sent to Kim. The deadline to have speakers confirmed is October 1. It was suggested to have a frame-ready code of ethics in the attendee packets and include in the session description that completion of the ethics course fulfills the ethics requirement for potential new members.

Chris Coffman, David Landis, Chris Sharp, and Courtney Sharp will coordinate the sessions for the City Management Clinic.  The Clinic is being moved to Granbury due to renovations at the Stagecoach Inn.  The final program will be sent the Kim by October 1.

Karen provided updates and the committee discussed additional training:

  • Ethics Train the Trainers will be conducted by Martha Perego, Director of Ethics, ICMA. The training will be held in Austin on October 23 and participants have been invited.
  • Emerging leaders training is currently being developed by the Educational and Training Task Force.
  • The Committee discussed the TCMA session at the TML Annual Conference. The session will focus on council-manager relations. Scott Sellers will coordinate speakers and notify Kim as soon as possible.
  • Future webinar topics and speakers for the Tex-ICMA Coaching Program were generated. Kim will send the suggestions to Cal-ICMA. Topics and speakers include:
    • Social Media. Speaker: Greg Sowell, Communications Director, Richardson
    • Dealing with National Media Crisis Management. Speakers: Representatives from Dallas, West, or Garland. Patrick Swanton, Sergeant and Public Information Officer, Waco
    • Engaging Diverse Populations in a Growing Community. The topic can include education level, ages, languages, and cultural interest. Speakers: Bruce Glasscock, City Manager, Plano; Henry Hill, Deputy City Manager, Frisco; ISD Superintendent
    • Setting the Record Straight: How to respond to social media to make certain facts are accurate. Speakers: Steve Stoler, Director of Media Relations, Plano; Doug Matthews, Director of Communications and Public Information, Austin
    • Preparing for the Transition from Assistant City Manager to City Manager. Can also be applying, interviewing, negotiating for your first executive level job at City Manager, Assistant City Manager, or Director level. Speakers: Karen Daly, City Manager, Hutto; Charmelle Garrett, City Manager, Victoria
    • Preparing for the Worst. Planning beyond the horizon for economic downturns, natural disasters, and legislative mandates. How to be proactive, not reactive. Budget concerns and how to prioritize reserves. Speakers: Josh Selleck, City Manager, Kilgore; Eric Cannon, Chief Financial Officer, Allen; Mike Loftin, Finance Director, Galveston
    • Public Safety Recruitment and Retention. Speaker: Courtney Sharp, City Manager, Midland; Paul Hofman, City Manager, Bellaire; Yolanda Williams, Director of Human Resources, Bellaire
    • Reaching and Engaging Citizens in Times of Crisis. Speakers: Mark McDaniel, Assistant City Manager, Dallas; Roy Rodriguez, City Manager, McAllen


The committee took a break at noon for lunch and reconvened at 1:00 p.m.

Scott provided a review of the 2015 TCMA Annual Conference evaluation survey.

Representatives from TCMA Region 10 provided ideas for the conference including an early bird arrival dolphin cruise with refreshments; Mexican Fiesta Welcome Reception at the Birding and Nature Center; round trip airport transportation; continuous hotel and meeting venue transportation; no charge for audio visual; and a Friday spouse/youth event to the Brownsville museum and zoo.

Kim reported that the TCMA Board approved an additional $15,000 for scholarships for the next fiscal year. The Membership Committee will meet and make a recommendation to the Board how the funds will be distributed. The Committee recommends to the Membership Committee that the Annual Conference New Professional’s Scholarship be increased from $500 to $750 or $1,000 for the 2016 conference.

The Committee discussed the theme and keynote speakers for the Annual Conference. Keynote speakers include Elon Musk or Antonio Garza (Friday, Opening General Session); Heather Abbott or Verna Myers (Saturday, General Session); and Carlos Cascos (Saturday, Lunch). The Committee decided the conference theme will be “The Next Wave.”

Committee members broke into groups to develop session topics.


Karen provided a report on the new sponsorship policy. TCMA Senior Advisor Bob Livingston has volunteered to reach out to potential sponsors. Rick and Ron will assist. The Committee will send Kim contact information for potential sponsors and state if they want to be mentioned by name during the initial contact phase. The deadline to receive information is December 1.

The Committee visited off-site locations for potential after-hour conference events.\

The Committee adjourned at 6:30 p.m. and reconvened August 14 at 8:00 a.m.

The Committee continued to discuss the TCMA Annual Conference.

The Committee decided to provide a dolphin cruise for early arrivals, Welcome Reception at the Birding and Nature Center, Friday youth outing to Brownsville museum and zoo, Friday night family event at Schlitterbahn, Sunday morning brunch and 2017 Annual Conference host city at Schlitterbahn at the conclusion of the conference.

Stephanie Russell and Dinorah Sanchez will coordinate the Assistants’ Pre-Conference Session and Reception.

Stephanie will send a list of emerging leaders to Karen and Kim. Emerging leaders and scholarship recipients will be asked to moderate the concurrent sessions.

The Committee finalized concurrent session topics and members were assigned to coordinate each session. The following information should be sent to Kim no later than December 1:

  • Session title
  • Session description to include “take aways”
  • Speaker names, title, organization/city
  • Speaker contact information
  • ICMA Practice Group

Stephanie presented bids for the 2018 and 2019 Annual Conference. The Committee recommends to the Board that Galveston be awarded the 2018 bid. The Committee would like Kim to visit the Omni Fort Worth to determine if the meeting space is a good fit for an annual conference. If the meeting space is a good fit, the Committee selected Fort Worth as the 2019 host city with Frisco as the second option.

With nothing else on the agenda, the meeting was adjourned at 10:30 a.m.