Current Board Minutes

Pending Approval

TEXAS CITY MANAGEMENT ASSOCIATION BOARD OF DIRECTORS MEETING
THURSDAY, JUNE 9, 2016
SOUTH PADRE ISLAND CONVENTION CENTRE, SOUTH PADRE ISLAND

Those in attendance were TCMA Board members and Committee chairs: President Julie Couch,
Town Manager, Fairview; Vice President Paulette Hartman, Assistant City Manager, North Richland Hills; Immediate Past President Mike Land, Deputy City Manager, Coppell; Region 1 Director Randy Criswell, City Manager, Canyon; Region 3 Director Keith Selman, City Administrator, Clyde; Region 4 Director
Allan Weegar, City Manager, Hurst; Region 5 Director John Whitson, City Manager, Texarkana;
Region 6 Director David Moss, City Manager, Southside Place; Region 7 Director Jack Harper,
Assistant City Manager, Waco; Region 8 Director Scott Wayman, City Manager, Live Oak;
Region 9 Director Randy Wright, City Manager, Portland; Region 10 Director Michelle Leftwich, Assistant City Manager, McAllen; Director at Large Kenneth Williams, City Manager, Buda; and Assistants’ Organization Representative Dinorah Sanchez, Administrative Manager, Sugar Land; Professional Committee Chair, Karen Daly; Ethics Committee Chair, Nick Finan and Executive Director Management Services/City Secretary, Texas City

Guests: Linda Barton and Bob Livingston, TCMA Senior Advisors; Bert Lumbreras, Assistant City Manager, Austin and International City/County Management Association (ICMA) Mountain Plains Vice President; Martha Perego, Ethics Chair and Mountain Plains Director of Member Services, ICMA;
Brett Bowers, Marketing Manager, TML MultiState Intergovernmental Employee Benefits Pool (IEBP);
Jeff Thompson, Assistant Executive Director, TML Intergovernmental Risk Pool (IRP); and
David Rodriguez, Senior Regional Manager, Texas Municipal Retirement System

TML Staff: Bennett Sandlin; Rachael Pitts; and Kim Pendergraft

President Julie Couch called the meeting to order at 3:00 p.m. and welcomed the TCMA Board members.

On a motion by Julie Couch and a second by Scott Wayman, the Board excused the absence of TML Board Representative George Shackelford, City Manager, Tomball; and Region 2 Director, Tommy Hudson, Deputy City Manager, Midland

Regional representatives updated the Board concerning regional activities and openings.

Bob Livingston reported on Senior Advisor activities.

PRESIDENT’S REPORT
Julie reported she was able to visit all but one of the TCMA regions. She has appointed an Emerging Leaders Task Force to begin exploring and developing programs during the 2016-2017 Board year. She also updated the Board on the vacancy for 2016-2017 President-Elect.

MEETING MINUTES
On a motion by Randy Wright and a second by Michelle Leftwich, the Board approved the
April 15, 2016, TCMA Board meeting minutes as presented. 

LIFE MEMBERSHIP
On a motion by Keith Selman and a second by Julie Couch, the Board approved Life membership for Bill Funderburk.

RECEIVE REPORTS FROM TCMA COMMITTEES AND TASK FORCES

Karen Daly, Professional Development Chair, reported that $86,000 in sponsorships was raised for the Annual Conference.

Paulette Hartman, Membership Committee Chair, reported that five TCMA Annual Conference Scholarships were awarded. They were awarded to Jerry Flemming, City Manager, Iowa Park;
Alora Wachholz, Economic Development Specialist, Flower Mound; Tom Fullen, City Administrator, Hunters Creek Village; Jesica McEachern, City Administrator, Bridgeport; and Mike Peacock,
Assistant City Manager, Joshua

Mike Land, Nominating Committee Chair, reported that the Nominating Committee has not met since the last Board meeting.

The Advocacy Committee has not met since the last Board meeting.

Nick Finan, Ethics Committee Chair, held his report to the end of the meeting.

Mike Land, High Consequence Infectious Disease Task Force Chair, reported that two TCMA regions have provided training for their members.

RECEIVE REPORT ON TML-RELATED ISSUES
Bennett Sandlin, TML Executive Director, provided a report on revenue caps and the Local, Texas initiative.

RECEIVE REPORT ON ASSISTANTS-RELATED ISSUES
Dinorah Sanchez provided an update on the assistants-related activities. 

RECEIVED REPORT ON ICMA-RELATED ISSUES
Bert Lumbreras, Assistant City Manager, Austin and ICMA Mountain Plains Vice President, updated the Board about ICMA activities. ICMA membership has exceeded 10,000; including 60 student chapters with four (4) in Texas. The Texas universities are the University of North Texas; Texas State University; University of Texas at San Antonio; and St. Mary’s University. ICMA has been focusing on the Performance Analytics Program and the diversity initiative. The strategic planning process is ongoing and will be finalized soon. The recruitment for an executive director is in the final selection process and will be announced at the ICMA Annual Conference in September.

REPORTS FROM THE TML RISK POOLS
Brett Bowers, Marketing Manager, TML MultiState IEBP, updated the Board about recent activities. Jeff Thompson, Assistant Executive Director, TML IRP, updated the Board about recent TML IRP activities.

REPORT FROM TMRS
David Rodriguez, Senior Regional Manager, Texas Municipal Retirement System (TMRS), updated the Board about recent TMRS activities.

FINANCIAL REPORT
Kim Pendergraft presented the financial report.

OLD/NEW BUSINESS

  • On a motion by Michelle Leftwich and a second by Randy Criswell, the Board approved the 2016-2017 Budget as presented.
  • On a motion by John Whitson and a second by David Moss, the Board approved the
    2016-2017 TML/TCMA Services Agreement.
  • Paulette provided an update on the Strategic Planning Meeting. Kim will send the Board the 2015 Membership Survey, 2016 Emerging Leaders Survey, 2014-2015 Strategic Plan, and the Operational Plan.

Julie Couch thanked the guests for attending the meeting and asked everyone except the Board to clear the room for the ethics report.

Nick Finan, Ethics Chair provided an annual update on the Ethics Committee activities. The Board discussed an ethics violation. On a motion by Scott Wayman and a second by Randy Wright, the Board approved the recommendation as presented by the Ethics Committee.

With no other business, the meeting was adjourned at 4:55 p.m.