Current Board Minutes

TEXAS CITY MANAGEMENT ASSOCIATION BOARD OF DIRECTORS MEETING
Friday, AUGUST 21, 2015
TEXAS MUNICIPAL CENTER, LUTHER JONES ROOM, 1821 RUTHERFORD LANE, AUSTIN

 PENDING APPROVAL

Those in attendance were: TCMA Board members: President Julie Couch, Town Manager, Fairview; President-Elect Karen Daly, City Manager, Hutto; Vice President Paulette Hartman, Assistant City Manager, North Richland Hills; TML Board Representative George Shackelford,
City Manager, Tomball; Immediate Past President Mike Land, Deputy City Manager, Coppell;
Region 1 Director Randy Criswell, City Manager, Canyon; Region 2 Director Tommy Hudson, Deputy City Manager, Midland; Region 3 Director Keith Selman, City Administrator, Clyde;
Region 4 Director Allan Weegar, City Manager, Hurst; Region 5 Director John Whitson,
City Manager, Texarkana; Region 6 Director David Moss, City Manager, Southside Place;
Region 7 Director Jack Harper, Assistant City Manager, Waco; Region 8 Director Scott Wayman, City Manager, Live Oak; Region 9 Director Randy Wright, City Manager, Portland;
Region 10 Director Michelle Leftwich, Assistant City Manager, McAllen; and
Director-at-Large Kenneth Williams, City Manager, Buda; Dinorah Sanchez, Administrative Manager, Sugar Land

Guests: Nick Finan, Director of Management Services/City Secretary Texas City

TML Staff: Kim Pendergraft

President Julie Couch called the meeting to order at 9:00 a.m. and welcomed the TCMA Board members.

Regional representatives updated the Board concerning regional activities and openings.

PRESIDENT’S REPORT
Julie reported she was scheduling visits to each TCMA region. She asked Mike Land to work with A.C. Gonzales, City Manager, City of Dallas, to develop a program on emergency response for health issues.

MEETING MINUTES
On a motion by David and a second by George, the Board approved the June 9, 2015, TCMA Board meeting minutes as presented.

RECEIVE REPORTS FROM TCMA COMMITTEES AND TASK FORCES

Karen Daly, Professional Development Chair, reported that the Committee was coordinating educational sessions for the William “King” Cole workshops. The City Management Clinic will be held in the City of Granbury due to hotel renovations at the Stagecoach Inn in the City of Salado. The Committee developed the program for the 2016 Annual Conference to be held in South Padre Island. TCMA Region 10 is providing a substantial amount of support and will be active in all aspects of the conference. The Committee is recommending that the Membership Committee use the increased budget for scholarships for the Annual Conference New Professional’s Scholarship. Recipients of the scholarship and emerging leaders will be asked to moderate the concurrent sessions. TCMA Senior Advisor Bob Livingston has volunteered to reach out to potential sponsors, and Committee members are providing contact information.

Paulette Hartman, Membership Committee Chair, reported that the Committee will meet on August 28. George and Allan are developing a “TCMA Speakers Bureau” to help the Committee complete their objective to provide resources for regional training and requests by other TML Affiliates.

Mike Land, Nominating Committee Chair, reported that the Nominating Committee has not met since the last Board meeting.

Nick Finan, Ethics Committee Chair, reported that the Committee will continue writing monthly articles for the Management Messenger. The articles review each tenet of the Code of Ethics, other related topics, and will include an annual report. Invitations have been sent for the

Train-the-Trainer Workshop and will be held in Austin on October 23. A subcommittee has been formed to develop an additional online ethics course. On a motion by Karen and a second by Michelle, the Board approved updated changes and guidelines to tenet 12 of the Code of Ethics as presented. Kim will update the printed copy of ethics code, online ethics course, and notify the membership. The Board approved $1,400 to develop an additional online ethics course.

George Shackelford, Advocacy Committee Chair, reported that the Committee has not met since the last Board meeting. He is coordinating a meeting time for the Committee to develop campaign strategies with Local, Texas Executive Director Karla Vining.

Julie Couch, Educational and Training Task Force Chair, reported that the Task Force continues to develop program ideas for emerging leaders. On a motion by Allan and a second by David, the Board approved development of a partnership with Central Texas American Society for Public Administration (Centex ASPA) and Emerging Local Government Leaders (ELGL) to include organizational membership with ELGL. On a motion by Randy and a second by Tommy, the Board approved the ICMA Practices for Effective Local Government to be the ongoing guidelines for TCMA educational development.

The Board reviewed and updated the Strategic Plan and Operational Plan. An evaluation process for the Senior Advisor and Coaching Programs should be included in the 2016-2018 Strategic Plan and future membership surveys should be scheduled prior to development of the Plan.

RECEIVE REPORT ON TML-RELATED ISSUES
George provided an update from the June 26 TML Board meeting.

 RECEIVE REPORT ON ASSISTANTS-RELATED ISSUES
Dinorah Sanchez provided an update on statewide activities of the assistants’ organizations. On a motion by Karen and a second by Scott, the Board updated the rotation for the assistants’ representative to include the Urban Management Assistants of Central Texas (UMACT). If the twenty percent TCMA membership requirement is met by May 1, 2016, a UMACT representative will serve on the 2016-2017 TCMA Board.

RECEIVED REPORT ON ICMA-RELATED ISSUES
Julie stated that Rickey Childers will receive the ICMA Distinguished Service Award at the ICMA Annual Conference in Seattle September 27-30, and Bert Lumbreras, Assistant City Manager, City of Austin, will begin serving as Vice President on the Mountain Plains Region.

FINANCIAL REPORT
Kim Pendergraft presented the financial report. 

OLD/NEW BUSINESS
The April Board meeting date has changed to April 14-15 in the City of Fairview.

With no other business, the meeting was adjourned at 11:50 a.m.