Current Board Minutes

TEXAS CITY MANAGEMENT ASSOCIATION BOARD OF DIRECTORS MEETING
FRIDAY, January 29, 2015
TEXAS MUNICIPAL CENTER, LUTHER JONES ROOM, 1821 RUTHERFORD LANE, AUSTIN

 PENDING APPROVAL

Those in attendance were: TCMA Board members: President Julie Couch, Town Manager, Fairview; President-Elect Karen Daly, City Manager, Hutto; Vice President Paulette Hartman, Assistant City Manager, North Richland Hills; Immediate Past President Mike Land, Deputy City Manager, Coppell; Region 1 Director Randy Criswell, City Manager, Canyon; Region 3 Director Keith Selman, City Administrator, Clyde; Region 4 Director Allan Weegar, City Manager, Hurst; Region 5 Director John Whitson, City Manager, Texarkana; Region 6 Director David Moss, City Manager, Southside Place; Region 8 Director Scott Wayman, City Manager, Live Oak; Region 9 Director Randy Wright, City Manager, Portland; Region 10 Director Michelle Leftwich, Assistant City Manager, McAllen; and Director-at-Large Kenneth Williams, City Manager, Buda;
Dinorah Sanchez, Administrative Manager, Sugar Land

Attending by conference call: Region 7 Director Jack Harper, Assistant City Manager, Waco

TML Staff: Bennett Sandlin; Rachael Pitts; Kim Pendergraft; Heather Lockhart

President Julie Couch called the meeting to order at 9:00 a.m. and welcomed the TCMA Board members.

On a motion by Karen and a second by Michelle, the Board approved the absence of
TML Board Representative George Shackelford, Tomball; and Region 2 Director
Tommy Hudson, Deputy City Manager, Midland

REGIONAL DIRECTOR REPORTS
Regional representatives updated the Board concerning regional activities and openings.

PRESIDENT’S REPORT
Julie reported she would complete visiting all TCMA regions by June.

SENIOR ADVISOR REPORT
Jim Blagg reported that he and Bob Livingston continue to contact members and provided an updated on senior advisor policies for outside and political activity. He also encouraged the Board to appoint additional senior advisors.

MEETING MINUTES
On a motion by Karen and a second by David, the Board approved the August 21, 2015, TCMA Board meeting minutes as presented.

NEW MEMBERS
On a motion by Allan and a second by Randy, the Board approved six new members.

Full
Gene Cottle City Manager Troup
Cody Dailey City Administrator Elmendorf
Kara Escajeda City Manager Nolanville
Randy Perez Deputy City Manager Mission
John Whitsell City Manager Clarksville City
Associate
Kent Pfeil Chief Financial Officer Richardson

On a motion by Randy and a second by Kenneth, the Board approved Life Membership for Ted Barron, Randy Moravec, and Carol Zolnerowich.

RECEIVE REPORTS FROM TCMA COMMITTEES AND TASK FORCES
Karen Daly, Professional Development Chair, updated the Board about the Committee’s activities. Programs for the William “King” Cole workshops, the City Management Clinic, and the Annual Conference have been completed. Verna Meyers, Frank Abagnale, and Secretary Cascos will be the keynote speakers at the TCMA Annual Conference.

Paulette Hartman, Membership Committee Chair, updated the Board about the Committee’s activities.

  • Kim reported that a list of university contacts and TCMA member liaisons is being developed. She will provide the Board a copy. Julie asked that the Region Directors get with their region presidents and identify members who could serve as university liaisons in regions that have not yet identified individuals to serve in those capacities.
  • The Region Tool Box has been completed and the information is available on the TCMA website for Region Presidents to access. Allan reported that a speaker’s bureau would not be developed for the tool box due to lack of interest.
  • On a motion by Scott and a second by Michelle, the Board approved a list service to be hosted by TML. The service would serve as the document sharing center for members. The cost includes a one-time $750 setup fee and a $50 per month maintenance fee.
  • On a motion by Randy and a second by Scott, the Board approved that city, salary, and population data be available in PDF on the TCMA website.
  • On a motion by Allan and a second by David, the Board approved a three-year contract with Evergreen Solutions, LLC to include a 20% discount and a monthly utilization count for the salary survey.

Mike Land, Nominating Committee Chair, reported that the petition deadline for statewide offices of President-Elect, Vice President, and TML Board Representative is February 26. Currently, petitions have been received for each office. Elections will be mid-March

Kim reported that the Ethics Committee continues to develop the advanced online course; members of the Committee continue writing monthly articles for the newsletter; ICMA is reviewing tenet 4; and one ethics case has been forwarded to ICMA for review.

The Advocacy Committee has not met since the last Board meeting. TML Executive Director Bennett Sandlin provided an update on the status of Local, Texas.  He indicated the Local Texas Board would be considering alternate means of communication in the state without the costs as originally planned.

Julie Couch, Education and Training Task Force Chair, updated the Board about the Task Force activities. On a motion by David and a second by Scott, the Board approved the final report as presented, the emerging leaders survey, $1,110 to develop an emerging leader’s website, and to appoint an Emerging Leaders Task Force.

Mike Land, High Consequence Infectious Disease Task Force Chair, provided an interim report. Training opportunities are being posted in the TCMA newsletter. Policies will be developed throughout Texas, and Mike wants to encourage TCMA members to be involved in the process. He will develop a message further outlining the recommendation that regions participate in the planned committee meetings as these policies are being developed and TML staff will send information to each TCMA region.

RECEIVE REPORT ON TML-RELATED ISSUES

Bennett provided a report on the new Texas Municipal League Asset Pool (TMLAP).

RECEIVE REPORT ON ASSISTANTS-RELATED ISSUES
Dinorah Sanchez provided an update on statewide activities of the assistants’ organizations.

FINANCIAL REPORT
Kim presented the financial report. On a motion by Scott and a second by Randy, the Board approved the 2014-2015 Audit Report.

OLD/NEW BUSINESS
The next Board meeting is scheduled on April 14-15 in the City of Fairview.

With no other business, the meeting was adjourned at Noon.